Professional Conference Table Planner

Create strategic table plans for your conference meals, keynote lunches, and networking dinners with our straightforward drag-and-drop tool.

Focus on delivering great content and experiences while we simplify your conference table planning logistics.

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Conference Seating Organization Interface

Solve Conference Table Planning Challenges

Strategic Networking

Creating intentional seating that maximizes valuable networking opportunities between attendees, sponsors, and speakers.

Last-Minute Adjustments

Managing speaker, sponsor, and VIP changes that disrupt your carefully planned conference seating arrangements.

Multi-Session Planning

Coordinating different seating arrangements across multiple conference meals, keynotes, and networking events.

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How Our Conference Table Planner Works

Three simple steps to create professional conference table plans with maximum efficiency.

1

Import Your Attendee List

Add your guests one by one, or bulk copy and paste your existing attendee list from your registration system, spreadsheet, or database - setup in seconds.

2

Organize Strategic Seating

Drag and drop attendees to create intentional networking opportunities, VIP tables, and sponsor recognition arrangements.

3

Share & Implement

Share your seating plan with your conference team or export the data to provide to your venue and catering staff.

Simplify conference planning

No credit card or sign-up required

Conference Dining Setting

Create Optimal Conference Table Plans

Trusted by event planners and conference organizers worldwide

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Powerful Tools for Conference Table Planning

We help you create strategic table plans to maximize networking and attendee experience.

STRATEGIC TABLE PLANNING

Optimize Networking Opportunities

  • Create intentional networking opportunities through thoughtful seating placement
  • Ensure speakers, sponsors, and VIPs are appropriately positioned
  • Arrange industry peers or interest groups together to facilitate connections
Strategic Seating Interface
ATTENDEE MANAGEMENT

Efficient List Handling

  • Import attendee lists directly from your registration system
  • Add notes for dietary requirements, speaker status, or sponsor recognition
  • Quickly identify and place VIPs, speakers, and special guests

💡 PRO TIP: Save hours by importing your registration system's attendee list

Attendee List Import
SESSION FLEXIBILITY

Multiple Event Management

  • Create separate seating plans for different conference meals and events
  • Keep track of changing attendee needs across multi-day conferences
  • Manage breakfast, lunch, and gala dinner seating with ease
Multi-Session Management
TEAM COORDINATION

Seamless Information Sharing

  • Share live seating plans with your conference team members
  • Export data for venues, catering staff, and on-site coordination
  • Ensure everyone has access to the most current seating information
Team Coordination Features
EVENT PLANNER OFFER

£30 £15 per event

Save 50% when you sign up today!

Organize your conference seating now

30-second setup • No credit card required

Trusted by Conference Table Planners

See what professional event planners and conference organizers say about our table planner

1,850+

Conferences Organized

328,000+

Attendees Seated

97%

Planner Satisfaction

We organize a tech conference with 600+ attendees and multiple networking meals. Tableplan helped us create strategic seating that facilitated important industry connections.

LM

Lauren Matthews

Conference Director, TechSummit

When a keynote speaker canceled last minute, we had to rearrange our entire VIP table. With Tableplan, it took 5 minutes to adjust rather than hours of redoing spreadsheets.

MR

Miguel Rodriguez

Events Manager, Healthcare Association

Our annual industry conference has complex sponsor recognition requirements. Tableplan made it simple to ensure sponsor representatives were seated with appropriate attendees.

PJ

Patricia Johnson

Association Executive Director

Coordinating three different meal functions across a two-day conference used to be a logistical nightmare. Tableplan streamlined the entire process and eliminated version control issues.

CZ

Christopher Zhang

Conference Logistics Coordinator

Common Questions About Conference Table Planning

Everything you need to know about using our table planner for your professional events

An effective conference table planner should facilitate strategic networking, handle complex attendee requirements, and adapt quickly to last-minute changes. Our table planner is specifically designed for conferences, helping you create intentional seating that maximizes valuable connections while maintaining VIP and sponsor recognition.

No - Tableplan is a straightforward organizational tool, not a design tool. It helps you arrange which attendees sit at which tables using intuitive drag-and-drop functionality. We focus on organizing people efficiently, not creating visual layouts or floor plans.

Yes! You can copy and paste your attendee list directly from your registration system, CRM, spreadsheet, or database. There's no special formatting required - Tableplan makes it easy to start organizing quickly with your existing data.

For different meals or sessions within the same conference, you can create separate seating plans. This allows you to organize breakfast, lunch, dinner, or special events individually while keeping all your attendee data consistent.

Absolutely. With Tableplan, you can easily organize VIP tables, speaker tables, or sponsor-recognition seating. Simply drag and drop attendees to appropriate tables and add notes as needed for special requirements or recognition.

Tableplan is specifically focused on organizing your seating arrangements, not managing registrations or creating badges. We recommend using your existing registration system for those functions, and then using Tableplan to organize the seating arrangements based on confirmed attendees.

Have more questions about planning your conference? We're here to help!

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VALUE COMPARISON

Save Time With Professional Table Planning

See how our table planner compares to traditional conference planning methods

Spreadsheets & Printouts

  • Hours spent managing complex tables
  • Difficult to make last-minute changes
  • Version control issues among team
  • Manual updates across multiple meals
  • Prone to errors and confusion

Free but costs valuable staff time

Conference Planning Service

  • Additional £1,500-£3,500 for service
  • Less direct control over arrangements
  • Professional organization
  • Communication delays for changes
  • Expensive rush fees for adjustments

£1,500 - £3,500+ per conference

RECOMMENDED

Tableplan

  • Strategic drag-and-drop organization
  • Import from registration systems
  • Make changes in real-time
  • Share instantly with your team
  • Export for venue and catering staff

Just £15 per conference meal

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100% Satisfaction Guarantee

We're confident Tableplan will streamline your conference planning. If you're not completely satisfied within 5 days of purchase, we'll refund your money - no questions asked.

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Limited Time Offer - 50% Off (£15 per event)

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